1. Information We Collect
Information You Provide
You may voluntarily provide personal information when you:

• Submit an event for consideration
• Contact us through a website form
• Subscribe to our news and updates
• Make a donation
• Send us an email or other communication

Depending on how you interact with our website, the information you provide may include:

• Name
• Email address
• Phone number (if provided)
• Organization name
• Event details and information
• Donation information
• Any additional information you choose to provide

Providing this information is voluntary.

Information Collected Automatically
When you visit our website, certain technical information may be collected automatically. This information may include:

• Pages visited
• Date and time of visits
• Referring website

This information helps us understand how visitors use our website and improve our services.

2. Website Analytics
We use Jetpack Stats to understand general website activity, such as:

• Number of visitors
• Page views
• Visitor trends over time

We use this information to measure website growth and improve our content and services.
Jetpack Stats is used for general website statistics and is not used by us to identify individual visitors or for advertising purposes.

3. How We Use Your Information
We may use the information we collect to:

• Respond to questions and requests
• Review and manage event submissions
• Contact you regarding information you submitted
• Send news and updates if you choose to subscribe
• Process and acknowledge donations
• Maintain donation records
• Improve website content and services
• Maintain website security and functionality

We do not sell, rent, or trade your personal information.

4. Event Submissions
Our website may allow visitors and organizations to submit events for consideration.
Information submitted through event forms may be reviewed by our staff before publication. Submitting an event does not guarantee that it will be published.
We may edit submitted information for formatting, clarity, grammar, or accuracy.
If additional information is needed regarding an event submission, we may contact the person who submitted the information.

5. Newsletter and Email Communications
We use Substack to provide news, announcements, and updates related to our website and community activities.
When you subscribe to our newsletter, you voluntarily provide your email address through Substack’s subscription form. Your information is collected and managed by Substack according to their privacy practices.
Newsletter subscriptions are used only to send updates and information related to our website and community services.
You may unsubscribe from these communications at any time by using the unsubscribe link included in Substack emails.

6. Donations
We use Zeffy to process donations made through our website.
When you make a donation, information necessary to process and manage your donation may be collected through Zeffy. This may include:

• Donation amount
• Payment-related information
• Other information you choose to provide

Payment information is processed securely by Zeffy and its payment processing partners. We do not directly collect or store complete payment card information on our website.
We may use donor information to:

• Process and acknowledge donations
• Provide donation receipts or confirmations
• Maintain donation records
• Communicate with donors regarding their contributions when appropriate

Donor information is not publicly displayed on our website. We do not publish donor names, donation amounts, or donation details unless we receive specific permission from the donor.
Zeffy manages personal information according to its own privacy practices. We encourage donors to review Zeffy’s privacy policy for additional information.

7. Cookies and Similar Technologies
Our website uses cookies and similar technologies to help the website function properly and understand general website usage.
Cookies may be used by WordPress.com, Jetpack Stats, Substack, Zeffy, and other third-party services connected to our website.
You may disable cookies through your browser settings. However, disabling cookies may affect certain website features.

8. Third-Party Services
Our website uses or may link to third-party services, including:

• WordPress.com – website hosting and website functionality
• Jetpack Stats – website analytics and visitor statistics
• Substack – newsletter and email communications
• Zeffy – donation processing and donor management
• Other external websites or services linked from our website

These third-party services may collect and process information according to their own privacy policies.
We encourage you to review the privacy policies of third-party services when using their features.

9. How We Protect Your Information

We take reasonable administrative and technical steps to help protect the information submitted through our website.
However, no website, online service, or electronic storage method can be guaranteed to be completely secure. While we work to protect your information, we cannot guarantee absolute security.

10. Data Retention
We retain information only for as long as necessary to:

• Respond to inquiries
• Manage event submissions
• Maintain website records
• Process and maintain donation records
• Support website operations

When information is no longer needed, we may delete or securely dispose of it.

11. Your Privacy Rights
Depending on applicable laws, you may have rights regarding your personal information, including:

• Requesting access to information we have collected about you
• Requesting corrections to inaccurate information
• Requesting deletion of your personal information when appropriate

To make a privacy-related request, please contact us using the information below.

12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services, or privacy practices.
Any updates will be posted on this page with a revised Effective Date.

13. Contact Us
If you have questions about this Privacy Policy or how we handle personal information, please contact us:
Email: deafrochester@gmail.com

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